The following is a simple summary list of most primary duties. Full official description and detail is found in the Area 57 Policy & Procedures Manual and the Budget & Finance Committee Working Document available on the Area website and on file at the Area Office in OKC.
Oversee, manage, and monitor Area financial affairs in a manner that assures the security and availability of funds for use as decided by the Area Committee and the fellowship they represent
Produce, prepare, manage, and maintain effective accounting records and provide financial reporting to area officers, committees, and the fellowship
Selection & use of needed computer and software applications to facilitate duties as specified
Promote and maintain active 2-way communications with Area officers, staff, committee Chairs, etc. – especially regarding budgeting and expenditures
Prepare the annual budget
Produce and validate monthly Bank Reconciliations (2 party sign off + B&FC review)
Meet at least quarterly to review & approve Quarter Financial Reports
Determine the min-max operating balance thresholds for the operating / checking bank account and the Prudent Reserve savings account.
Identify, address, and recommend solutions to Area financial matters as needed
Develop and recommend corrections, changes, or additions to related Area Policy & Procedures relating to financial matters if needed
Determine if, when, and how any audit of Area operations or records are required
Develop, manage, maintain, and communicate written financial practices and process related to operations. Examples include but not limited to: Expense reports, reimbursement requests, online applications such as Venmo, QuickBooks, and banking apps, etc.
Prepare and file necessary IRS, State, or other government agency tax documents required in a timely and accurate fashion
Working with the Area Webmaster, develop, manage, and maintain an online document & records “vault” and archive of official reports, records, and financial work documents
