Budget & Finance

The following is a simple summary list of most primary duties. Full official description and detail is found in the Area 57 Policy & Procedures Manual and the Budget & Finance Committee Working Document available on the Area website and on file at the Area Office in OKC.

• Oversee, manage, and monitor Area financial affairs in a manner that assures the security and availability of funds for use as decided by the Area Committee and the fellowship they represent
• Produce, prepare, manage, and maintain effective accounting records and provide financial reporting to area officers, committees, and the fellowship
• Selection & use of needed computer and software applications to facilitate duties as specified
• Promote and maintain active 2-way communications with Area officers, staff, committee Chairs, etc. – especially regarding budgeting and expenditures
• Prepare the annual budget
• Produce and validate monthly Bank Reconciliations (2 party sign off + B&FC review)
• Meet at least quarterly to review & approve Quarter Financial Reports
• Determine the min-max operating balance thresholds for the operating / checking bank account and the Prudent Reserve savings account.
• Identify, address, and recommend solutions to Area financial matters as needed
• Develop and recommend corrections, changes, or additions to related Area Policy & Procedures relating to financial matters if needed
• Determine if, when, and how any audit of Area operations or records are required
• Develop, manage, maintain, and communicate written financial practices and process related to operations. Examples include but not limited to: Expense reports, reimbursement requests, online applications such as Venmo, QuickBooks, and banking apps, etc.
• Prepare and file necessary IRS, State, or other government agency tax documents required in a timely and accurate fashion
• Working with the Area Webmaster, develop, manage, and maintain an online document & records “vault” and archive of official reports, records, and financial work documents