AA Oklahoma – Policy & Procedures Committee
The primary purpose of this service committee is to maintain the Oklahoma Area 57 Policy & Procedure Manual Updated July 31st 2017. and assists members of the fellowship with procedural or policy questions.
The chair of this committee, or a designated substitute, is the official parliamentarian at the General Assembly and Area Committee meetings, with the duty of ensuring that all motions are permitted by the Area 57/OK Policy and Procedures Manual. The Area Policy and Procedures Service Committee will provide leadership in ensuring this Manual remains consistent with the changing needs of the Area.
The purpose of the Manual is to document the essential ways in which we conduct our business in Area 57. The Area tries to keep a balance between keeping the Manual always current with the needs of the fellowship on the one hand, and at the same time to avoid making hasty or uninformed changes. Accordingly we have developed the following process for proposed changes:
- Proposed changes are submitted to the Area Policy and Procedures (P&P) Chair in writing.
- The P&P Committee reviews and if necessary works with the submitter to make the proposal clear and consistent.
- The proposal is presented at an Area Committee meeting for discussion.
- The proposal then is out for fellowship review for the next quarter, or occasionally half, year.
- At the next Area Committee meeting, the proposal is voted on by the Area Committee. A 2/3 majority is required to pass.
Approved Changes to P&P
At the June Area Committee Meeting two motions were introduced as required by Article B-10, paragraph 1, of the P&P Manual: The motions deal with proposed amendments to the P&P Manual and are now ready for review and editing by the P&P Committee, consideration by the districts, and by discussion at the September Committee Meeting. The proposed changes are as follows, (actual changed wording in red, deletions of former language in blue):
E-2 Approved Service Committees
The committee shall consist of an Area
Language Services Accessibilities Chair, and eight District Languages Services Accessibilities chairs, one from each district. The primary purpose of this service committee is to assist support the efforts of districts, groups and individual AA members endeavoring to insure that those with accessibilities issues have access to the AA message. with their local Language Services Accessibilities activity. The Language Services Accessibilities This Committee is to provide non-English-speaking members the opportunity to participate fully in Area Third Legacy service. This committee, to help overcome the language barrier experienced by non-English-speaking members, will provide translators, translating equipment, and bilingual printed materials as deemed necessary to provide non-English-speaking members the opportunity to participate fully in Area Third Legacy service. This will allow those who would otherwise be unable to serve because of language barriers, to be of service to other Area service committees where language keeps us from reaching all that wish to recover. All translating equipment will be kept at the Area Committee office and used under the supervision of the Language Services Accessibilities Committee.
A Budget Committee, composed of the Area Treasurer as Chair of the committee, the Area Committee Officers, the Service Committee Chairs and each District Chair, shall prepare a proposed budget for the coming year and present said proposed budget to the Area Committee at the June quarterly Area Committee meeting for consideration. The proposed budget must be balanced–proposed expenditures must equal or be less than the previous year’s actual income. Final authority for the approval of the budget rests with the General Assembly